Authenticated User - Create a Shipment

1. In your internet browser proceed to the Day & Ross website


2. Log in the Day & Ross site

See: Quick Reference Guide - Logging in

3. Select Create Shipment from the Shipment Tracking window

  1. Ensure Create a Shipment is selected

create shipment

  1. Select the Use Quote Number option if you have an existing quote
  2. Select the New Quote Number if you do not have a quote

select pickup

Tip: Can’t remember your quote number? Select Look Up Previous Quotes under the Quote or Shipment Number box

4. Enter all required Shipper Details

(Note: All fields with an asterix must be completed)

  1. Contact Name
  2. Company Name
  3. Address
  4. Email Address
  5. Telephone


5. If required, enter Consignee Details

  1. Contact Name
  2. Company Name
  3. Address
  4. Telephone

(Note: If Email Consignee Shipment Summary is selected, Email Address will be required)

consignee email

6. Select Payment Method

  1. If Prepaid or Collect is selected complete Bill to information.
  2. If Third Party is selected the following fields are required:
    1. Contact Name
    2. Company Name
    3. Address
    4. Email Address
    5. Telephone
    6. GST Number


7. Enter the contact email address to receive a shipment confirmation email.

shipment confirmation

8. Click the Next button to advance to Step 2 (Measurements).

next btn

9. Complete the required fields regarding the item(s) to be shipped

  1. Item Count
  2. Item Weight
  3. Item Length
  4. Item Width
  5. Item Height
  6. Description


10. Select the Save Item, then Add Another Item, for additional items to be shipped

save item

14. Click the Next button to advance to Step 3 (Additional Services)

next btn

12. If required, Select the options for additional services

(Note: Descriptions of each can be found under each option

additional services

13. Select the two Pickup Details

  1. I already have a regular scheduled pickup or I am dropping the freight off
    1. No is the default and will require you to enter a pickup date, ready time and closing time
    2. If yes is selected, you will not have to enter these details
  2. Your location allows access to a tractor trailer (i.e. more than 53’)


14. Enter the Pickup Date
(Note: You can enter a future date for pickup)

pickup date

15. Enter the Ready Time for the earliest delivery time

ready time

16. Enter the Closing Time of your business
(Note: Your Pickup time has to be two hours before you closing time)


17. Attach any Documents to your shipment (e.g. permits, customs permits)

upload documents

18. Note any Special Instructions for the pick up. (e.g. specific door to go to)

special instructions

19. Select Next to advance to Step 5 (Finalize)

next btn

20. Review the summary details for accuracy
a. Edit any details by selecting the Edit button 

edit btn

21. Select Submit Shipment to send the request to Day & Ross

submit shipment btn

22. Select Download Shipping Documents (BOLs & Labels) to generate a PDF of the BOL and Labels to print

Bol and label btn

23. Select the Exit option to return to the dashboard

exit btn